MINUTES

TWIN FALLS SOCCER ASSOCIATION

October 11, 2007 Board Meeting

 

Present:             Chris Clark, Lori Jackson, Shannon Hoffman, Geoffrey McInnes, Barbara Pavlovic, Kathy Clark

The AGM and September 20, 2007 minutes were approved

 

Registrar’s Report

Kathy reported on behalf of Patty that all teams have been registered.  Paperwork issues have been resolved and Patty will confirm with IYSA the status of our U14 girls team.  It was agreed that the Registrar (with help) should prepare manager’s and coach’s binders that are returned to the Registrar at the end of the season.  This will ensure two things:

             1.           All personal information will be shredded at the end of the season

             2.           Coach’s and manager’s will be held responsible for allowing players without paperwork to practice or play in games.

 

Treasurer’s Report

Shannon talked to Magic Valley Bank about moving our account there.  She will meet with them again to propose our opening an account with them also investing some of our money in a CD or other growth opportunity.  She will also discuss credit card processing options.  Finally, she will request that they commit to a $5000.00 sponsorship of the club (to be used to purchase wind feathers that would display their logo)

 

Jill Bevaqua was introduced as the new district commissioner.  She requested information about President’s Cup.  Barbara indicated that she and Chris will meet with Ken Edmunds and Craig ?? from IYSA in the next week to hammer out a final contract.  They will present the contract at the next board meeting.

 

Coordinating ByLaws and Club Handbook; development of process charts:  (Kathy—in progress)

 

Shane communicated via email that the coaches had agreed that a player must attend at least one practice during the week to be eligible to compete during that week or weekend.  Otherwise they will be used only as backup for injury or absence of other players.  He also stated that the player selection process will be as follows:

All players placed onto teams by coaching staff based on age groups (within the two year rule

if there are too many kids in an age group tryouts will be held to determine placement on teams

if there are more athletes than can be rostered we will attempt to register them as individuals to allow them to practice while recruiting to fill another team or in case they are able to be used on an existing team due to injury or an athlete dropping from the club (Chris will discuss registering individuals with Ken and Craig)

 

Coaches will be recruited via newspaper advertising and word of mouth.  Sasha will run coaching sessions in November and December to help create a clear club coaching philosophy.  From these sessions we will try to develop a coaches manual that includes a Coaches Contract (in progress), a Coaches Code of Conduct (in progress), and individual and team drills that are used by club coaches.  This manual will be updated annually.

 

Any recommendations/updates for the Rapids website should be sent to pam@visualmotion.com

Chris reported that Donnelly’s received a proposal from Diadora to be our club sponsor.  He will get samples of the uniforms and clarify whether we will be able to purchase sweats this spring season and have them applied to our account next season.

 

Lori presented an October newsletter that was enthusiastically supported.  She and Chris will develop an email newsletter template.  Lori will further research windfeathers, and other promotional items.  She also suggested asking Outback Steakhouse to run a steak dinner at our end of the season jamboree October 27.  This was supported by the board, so she will try to arrange that by Monday.

 

Geoff requested a presentation CD and support documents to use when approaching businesses and philanthropists.  He and Chris will work on developing those materials.

 

A motion was made that spring scholarships be changed from $150.00 to 50% of the spring fees beginning spring season of 2009.  The motion was passed.

 

Chris will meet with T.F. Parks and Rec to establish an operating agreement, develop recommended field layouts at the complex, design the restroom/concession stand, discuss field sponsor signs, and discuss the placement of a sign at the corner of Sunway and Poleline pointing to the soccer complex.

 

Shane and Shannon will draft a proposal to incorporate soccer programs into the Twin Falls School district’s two Jr. High Schools.

 

It was discussed that a mandatory club meeting prior to January practices to explain policies/procedures be held; hopefully resulting in better communication of club philosophies and policies.  That might eliminate they type of behavior that occurred at the U10 girls scrimmage two weeks ago which resulted in a parent berating the 13 year old referee of that match.

 

Kathy brought a request from the U13 boys team that two Jerome Middle School soccer players be allowed to register for the spring season now and as a result of that registration be allowed to practice and compete for the last two weeks of the fall season.  A motion was made to allow the two players to register, paying for both fall and spring registration (possibly with sponsorship from team parents) and then they be allowed to both finish the fall season and play in the spring.  Discussion on this point noted that another player had added halfway through the fall and was required to pay full fees and that it would not be consistent to allow players to add later during a season for a reduced fee.  The motion was passed.

 

It was noted that Leo accepted the position of U10 boys coach in addition to his current coaching responsibilities with the U13 boys.  A motion was made that as he began this coaching position midway through the season he be paid an additional $250.00 (half a season’s coaching pay).  The motion was passed.

 

Board vacancies:

Vice President

Director of Fields

Director of Referees (Van Parker has volunteered to fill this position if it hasn’t been filled)

 

The next board meeting will be held on October 24 @ 6:00p.m. in Shannon’s office.