MINUTES

TWIN FALLS SOCCER ASSOCIATION

February 27, 2008 Board Meeting

Present: Chris Clark, Kathy Clark, Barbara Bacon-Pavlovic, Sasha Pavlovic, Shannon Hoffman, Patty Rietveld, Lori Jackson, Geoffrey McInnes, Marc Garcia, Joe Silva, Sarah LaMarche, JJ Stagge, Van Parker

 

Marc requested that the word “recouped” in the February 6 minutes be restated as reimbursed.  This change occurs in two places under the section that discusses AR/referee certification.  Barbara made the motion to approve the February 6 minutes as amended by Marc.  The motion was seconded by Shannon and passed.

 

Joe Silva presented a fundraising activity to the board.  He proposed that his U18B sell fleece blankets with the Rapids logo on it to help offset State Cup expenses that will be incurred by his team.  The board approved the fundraiser.  Discussion ensued about how “team” fundraising monies be handled at the end of the season.  The consensus was that at the end of the season any unused “team” fundraising monies be put into the general fund.  This will be placed on the agenda for the next meeting for a vote.

 

JJ Stagge requested information about registering his U11B team through TFSA.  He was provided with information about that process, including the $50.00 fee/team for registering through our affiliate.  Patty will meet with this team to facilitate the registration process.

 

Van Parker presented information about the formation of a Kimberly Soccer Club.  At present they have the following teams: U17B, U17G, U14B, U14G, U12B, and U12G.  He was provided with information about registering those teams through TFSA, including the $50.00 fee/team for registering through our affiliate.  Patty will meet with this group to facilitate the registration process.

 

Patty reported that all of our teams are registered and that we received permission from state to make all the necessary transfers to register our U12B, U10B, and U9B teams.

 

Shannon reported that the coach’s checks were ready to be distributed.

 

Kathy reported that the following two email votes had taken place:

After discussion with Shannon and Shane I made two motions.  The first that the club purchase (2) paint machines at $42.95 each; seconded by Jason. The second that (4) sets of heavy duty corner flags at $39.95 per set; seconded by Marc.  Both motions passed via email vote.

 

The Score sweats arrived and have been delivered to players.  The Youth Medium sized sweats were backordered.  They should arrive next week and will be distributed asap.

 

Sasha discussed the “play-up” request by Marleigh Kelly.  It was noted that this request was not properly made (Marleigh did not attend her assigned team’s practices, instead attended the U18G practices.  Patty had informed Marleigh’s family of the proper procedure regarding play-up requests.  Since that information was disregarded it put the coach, Sarah LaMarche, and the board in a bad position.)  The board was very uncomfortable with this behavior and required that Marleigh and her parents meet with both Sasha and Patty before she would be eligible to play.  Sasha recommended (pending meeting with her parents) that she be granted the play-up request as she is a junior in high school (but doesn’t meet the IYSA age requirements to play with her classmates) and she is physically strong enough to compete with this team.

 

Sasha also reported that the coach’s discussed the subject of coach availability.  The coach’s recommendation is that head coach’s must be available for all coaching days, including reasonable practice times, games, and tournaments barring illness or other unexpected conflict.  This item will be placed on the March 12 agenda for discussion by the board.

 

Director’s Committee Reports

Barbara reported that all medical support is in place for President’s Cup.  She also reported that the school board approved the use of both Robert Stuart and O’Leary Jr. Highs (including football fields) for President’s Cup and that they waived the fees usually associated with the use of those facilities.  She indicated that a “Kicking Board” for a kicking accuracy contest is being designed by Greg Clark..  In conclusion, she noted that she and Chris will meet with the city in April to finalize approval for use of the newly planted fields on the east and west ends of the complex.

 

Katie reported that everything was in place for the March 8 exchange.

 

Marc reported that 4 referee jerseys were found that belong to the club.  They will be used as “loaners” for newly certified referees.  He also commented on the placement of trees at the Sunway Complex.  He noted that some of the trees that were moved in closer to the goals could present a hazard to players competing on those fields.  He indicated that they also appeared to be crab apples which will create a messy area where there is a lot of traffic and play.  He recommended that those trees be moved, perhaps to the area surrounding the pond to help reduce odor and loss of balls.

 

Geoff reported that he was meeting with the fundraising volunteers to schedule parents to run the apparel and concession booths at the exchanges on March 8 & 15.  He also reported that the committee had identified a number of “club” fundraising events: Dinner/Auction (each team to donate a basket), pumpkin patch, fireworks booth, Christmas tree lot.

 

Lori reported that she had use of the Pepsi trailer for the exchanges.  She will purchase concession items to be sold at both exchanges.

 

The March 8 & 15 Exchange game times will be 10:00, 12:00, 2:00, & 4:00 with detailed schedules TBA.

 

The next meeting was scheduled for March 12 at 5:30 at the Just Amere Inn.