MINUTES

TWIN FALLS SOCCER ASSOCIATION

November 7, 2007 Board Meeting

 

Present:  Chris Clark,  Kathy Clark, Patty Rietveld, Shannon Hoffman, Barbara Bacon-Pavlovic, Lori Jackson

A motion was made by Shannon to accept the October 24, 2007 minutes.  The motion was seconded by Barbara.  The motion was passed.

 

Patty reported that 29 athletes are currently registered for the 2008 Spring season: (2) U10G, (2) U12G, (3) U14G, (1) U15 G, (1) U17G; (4) U10B, (1) U12B, (3) U13B, (6) U15B, (2) U17 B.  There was also discussion about a fee system for new clubs that choose to register through the TFSA.  A motion was made by Barbara that a $50.00/team registration & handling fee be charged to all teams from clubs other than the Rapids Soccer Club that register through TFSA.  The motion was seconded by Patty.  The motion was passed.

 

Shannon and Chris reported that Magic Valley Bank was willing to provide a $5000.00 sponsorship to the Rapids Soccer Club and TFSA.  A debit card was procured to use for online and phone purchases. 

 

Kathy reported that Sasha was meeting with potential coaches on Monday and Thursday nights at 5:30 at Harmon Park through November.  The purpose of these meeting/practices is to develop camaraderie amongst the coaches and to also establish a club coaching philosophy.  Coaches were asked to fill out a questionnaire and to provide written copies of soccer drills that they use.  The drills will be collated into a coach’s manual by Sasha, Shane, and Kathy.  Sasha is currently developing a proposed contract for his position of Director of Coaching.  Kathy is developing a coach’s contract for all club coaches as well as a coach’s code of conduct.  Sasha will email any previous club coaches that haven’t contacted him about the spring season.

 

The request from Susie and Doug Jones regarding their son Connor regarding his medical condition and uncertainty about spring play was addressed.  A motion was made by  Barbara that Connor Jones be refunded his fees in full should his doctor not release him to play for the spring season.  The motion was seconded by Lori.  The motion was passed.

 

We currently do not have an indoor practice facility for January/February practices.

 

Barbara and Chris reported that the registration form for President’s Cup is now available on the state site as a PDF.  They will ask that a link be created on the state site to the TFSA site.  It was noted that the CSTT information regarding lodging needed to be added to the registration form.  Barbara stated that all teams registering for the tournament should send their logo to her for use in the program.

 

They also reported that per their meeting with Craig and Ken TFSA will receive 75% and IYSA will receive 25% of the registration fees (gross).

 

Kathy presented the new version of the Club Handbook.  It was decided that the handbook will be updated each year; with the new version to be given to the membership for each new spring season.  In order to have all pertinent information for the upcoming year Kathy requested that a decision be made on the fee structure for the fall 2008 and spring 2009 seasons.  A motion was made by Lori that the fees be raised from the current $100 to $125/player for the fall 2008 season.  Patty seconded this motion.  The motion was passed.  Shannon then made a motion that the fees are raised from the current $200 for U10 & under to $225 and that the current fees of $325 for U11 & up be raised to $350.  Patty seconded this motion.  The motion was passed.

 

Chris had not heard back from Diadora about purchasing their sweats for this spring season.  Chris also indicated that he would pursue information about Score uniforms

 

Lori reported that the club would be able to participate in the Festival of Lights Parade on Dec. 7.  Eric Lee of Lee’s Belgians has offered his team and wagon for our use during the parade.  All players registered for the spring season are encouraged to participate in this event.  It was agreed that the TFSA would purchase “mini” soccer balls to throw out during the parade.  An email will need to be sent out to all registered players as of Nov. 30 to ensure a good turnout for the parade. 

 

A motion was made by Shannon that the TFSA purchase (2) banners to be used for approximately $100 each.  The motion was seconded by Patty.  The motion was passed.  Chris will order the banners.

 

Chris had nothing to report from T.F. Parks and Rec at this meeting.

 

It was noted that each Rapids team registered for the spring 2008 season will be allowed $1500 to attend up to (4) tournaments—including President’s Cup.

 

It was decided that future TFSA board meetings will be held at 5:30 on Wednesday nights.

 

An organizational meeting was scheduled for Dec. 13 @ 6:00 in the Robert Stuart cafeteria.  This is mandatory meeting for all registered players and their parents.  This meeting will address club philosophy (handbook), parent volunteer positions, and team assignments.  This will be followed by team meetings to establish parent volunteers, tournament selection, and practice schedule.

 

Board vacancies:

Vice President

Director of Fields & Scheduling (Katie?)

Director of Referees (Van Parker?)

 

The next meeting is scheduled for November 28 at 5:30 at Shannon’s office.